SALTY LUXE LUXURY
NAMIBIA RETREAT
TERMS & CONDITIONS
Please read the following Booking Terms and Conditions (Agreement) carefully.
Welcome to our Luxury NAMIBIA EXCLUSIVE Group Retreat! By booking and participating in our tour, you agree to the following terms and conditions. Please read them carefully before making your reservation.
### 1. Booking and Payments per individual spot on the trip
1.1. To secure your spot on the tour, a non-refundable deposit of $1000 USD is required at the time of booking.
1.2. The first payment of $3,347.50 USD is to be paid on or before 20th August 2025 and the remaining balance of $3,347.50 USD is to be paid in full on or before 20th September, 2025.
1.3. Payments can be made through our secure online payment system.
### 2. Cancellations and Refunds
2.1. If you need to cancel your booking, please notify us in writing as soon as possible.
2.2. Cancellations made before 20th August 2025 will receive a refund of the amount paid minus the non-refundable deposit.
2.3. Cancellations made after 20th August 2025 will not be eligible for a refund.
2.4. In the unlikely event that we need to cancel the tour, a full refund will be provided.
### 3. Inclusions and Exclusions
3.1. The tour package includes:
- Accommodation as specified in the itinerary
- All meals and non-alcoholic drinks. Certain alcoholic beverages at select meals & events are included.
- Guided tours and activities as specified in the itinerary.
- Transportation and transfers during the retreat from start date and time to end start date and time.
3.2. Airport Transfers
- Guests must arrive on their own accord to Hosea Kutako International Airport, Windhoek before 7:30am on retreat start date, 20th November 2025.
- All Transfers are included during the retreat.
- A designated spot will be organised by hosts for meeting point for breakfast on the 20th November 2025.
- To avoid any complications with flights (delays ect.) guests are encouraged to arrive on the 19th November 2025 to Nambia and spend the night at one of the recommended hotel in Windhoek (or surrounds) to ensure they get to the meeting point at 7:30am on the 20th November 2025 for the breakfast meeting and the road transfer departure to Sossusvlei. Should guests miss this departure it will be at the cost of the guest to organise transfers to meet the group.
3.3. The tour package does not include:
- International airfare to and from Nambia.
- Travel insurance (mandatory).
- Personal expenses (e.g. alcoholic beverages, souvenirs).
- Optional activities that are not included in the itinerary.
- Gratuities.
### 4. Health and Safety
4.1. Participants are responsible for ensuring they are in good health and physically capable of participating in the tour.
4.2. It is mandatory for all participants to have comprehensive travel insurance that covers medical expenses, trip cancellation, and personal liability.
4.3. We reserve the right to refuse participation to anyone deemed unfit for the tour.
### 5. Travel Documents and Visas
5.1. Participants are responsible for obtaining and carrying valid passports, visas, and any other necessary travel documents.
5.2. We are not responsible for any issues arising from incorrect or incomplete travel documentation.
### 6. Itinerary Changes
6.1. While we strive to adhere to the published itinerary, changes may occur due to weather conditions, safety concerns, or other unforeseen circumstances.
6.2. We reserve the right to make changes to the itinerary as needed, and participants will be informed as soon as possible.
### 7. Liability
7.1. We are not liable for any injuries, losses, or damages incurred during the tour, except in cases of gross negligence on our part.
7.2. Participants are responsible for their personal belongings and valuables during the tour.
### 8. Code of Conduct
8.1. Participants are expected to behave respectfully towards other tour members, guides, and local communities.
8.2. Any behaviour deemed disruptive or harmful may result in the participant being asked to leave the tour, with no refund provided.
### 9. Governing Law
9.1. These terms and conditions are governed by the laws of The Republic of Nambia.
9.2. Any disputes arising from these terms and conditions will be subject to the exclusive jurisdiction of the Republic of Nambian courts.
By booking a tour with us, you acknowledge that you have read, understood, and agree to these terms and conditions. If you have any questions or require further clarification, please contact us.